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Open Call: Applications for ITC & Dissemination Conference Grants

Open Call: Applications for ITC & Dissemination Conference Grants


  1. ITC Conference Grants are aimed at supporting Early Career Investigator and PhD students from Participating ITC to attend related conferences, events or conduct activities on the topic of the Action that are not organised by the COST Action.
  2. Dissemination Conference Grants support the participation of Action participants to high-level conference to present the work of the Action and should increase the visibility of the Action in the research community, as well as the visibility of the presenter.

Conference Grants will benefit:

  • the Conference Grantee: receives support for attending and presenting the Action, its activities, and results at a conference and for developing new contacts and potential future collaborations;
  • the COST Action: receives increased visibility and awareness, and new contacts with potential stakeholders. We will prioritize applicants who are directly working on Slow Memory as a concept or in its empirical applications and have been active members of the Action.

Conference Grants provide a contribution to travel, accommodation and subsistence expenses, registration fee, printing of scientific poster and overall effort. Max 750 € is available for face-to-face events, including conference fees. Please note that conference funding this year is limited and the awarded amount will depend on the number of eligible applicants. We will not be funding virtual conference participation.

More information can be found in Section 1.2.2 of the Annotated Rules for COST Actions.


  • ITC Conference Grants are Open to Young Researches and Innovators (individuals <40 years old) with a primary affiliation in an institution located in Inclusive Target Countries (ITC) and Near Neighbour Countries (NNC), participating in our COST Action (CA20105).
  • ITC list: Albania, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Greece, North Macedonia, Hungary, Latvia, Lithuania, Malta, Moldova, Montenegro, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Turkey
  • NNC list: Algeria, Armenia, Azerbaijan, Belarus, Egypt, Georgia, Jordan, Kosovo, Lebanon, Libya, Morocco, the Palestinian Authority, Russia, Syria, Tunisia and Ukraine.
  • Applicants to either programme must make an oral/poster presentation at the conference in question and must be listed in the official event/conference program. The main subject of the oral presentation / poster presentation / speech at the approved conference must be on the topic of the Action and must acknowledge COST Action CA20105 (see Section 10).


Applications for ITC Conference Grants are first submitted on the e-COST website:

To be filled in e-COST:

  • Title of the presentation
  • Conference title, date (within the active Grant Period) and venue;
  • Budget requested;
  • Attendance Type (face to face or virtual)

To be uploaded to e-COST:
• Application form (template available on e-COST) describing: Alignment with the Action Science Communication plan and Expected impact to the COST Action.
• Copy of the abstract of the accepted oral presentation focused on promoting the scientific achievements and activities being performed by the COST Action;
• Acceptance (or invitation) letter from the conference organizers;
• CV

The following documents must also be e-mailed to the Slow Memory Grant Awarding Coordinator, Dr. Deniz Gundogan Ibrisim: deniz.gundogan[a]; denizgundogan[a]

  • document generated by e-COST,
  • a CV, including a list of academic publications if applicable,
  • acceptance letter from the conference organizers (confirming either your speaking slot or your poster presentation),
  • a copy of the abstract or poster submitted to the conference.

    Applicants must be eligible (see Annotated Rules for COST Actions, Section 1.2.1) and the papers/poster submitted to the conference must be in line with the Action scientific objectives.

The applications will be ranked by the Slow Memory Grant Awarding Coordinator based on:

• scientific quality of the paper/poster accepted at the conference
• CV of the applicant
• benefit to the development of the COST Action

The selection will follow COST policies on gender inclusiveness and geographical balance. The final ranking will be approved by the Action Chair and Co-Chair.

The researchers who applied to the call will receive the results of the selection from the Slow Memory Grant Awarding Coordinator. The selected researchers should wait for the official invitation from the Grant Holder before booking any travel arrangements and paying conference fees. The selected researchers will have to acknowledge the COST Action in their final contribution to the conference.


In addition to the formal eligibility criteria detailed above, all applications will be assessed against the following criteria of scientific merit:

  • Does the conference (or topic of the panel etc.) fall within the remit of COST Action on Slow Memory
  • Is the topic of the conference proposal within the remit of COST Action on Slow Memory and will it likely make a significant contribution to the debates within the Action? We will prioritize applicants who are directly working on Slow Memory as a concept or in empirical applications and have been active members of the Action.
  • Is the proposal internally coherent, logical, with a clearly discernible structure?
  • Is the presentation likely to make a significant contribution to the candidate’s scientific and professional development?
    • Preference will be given to papers being submitted to conferences with competitive peer-review;
    • Gender balance will be taken into account.

The selection committee will also consider to what extent the requested funds are commensurate to the activities that the STSM applicant plans to undertake.


A Conference Grant is a fixed financial contribution which takes into consideration the budget request of the applicant and the outcome of the evaluation of the application by the delegated person(s). Conference Grants do not necessarily cover all the expenses related to participating in a given conference. A Conference Grant is a contribution to the overall travel, accommodation and meal expenses of the selected Grantee.

  • Max 750 € for face-to-face events, including Conference Fees. Please note that conference funding this year is limited and the awarded amount will depend on the number of eligible applicants. We will not be funding virtual conference participation.

ITC Conference Grants remain the same: anywhere in the world

Documentary evidence of the conference fee amount must be provided by the applicant and in kind, must be archived by the Grant Holder along with the relevant administrative documents.


Deadline for application: 15 April 2024

There is no maximum duration, but the conference must take place before 30 July 2024.

Reports to be submitted before 30 July 2024.


If you have been selected as an ITC Conference Grant Recipient, you will receive your grant after the conference. After your conference, the eCOST System will automatically ask you to submit a Scientific Report, which you need to provide in the 30 days after the Conference has ended. We will send the grant to your bank account once your scientific report has been approved.


The COST Association and the Grant Holder of the Action cannot to be considered as being a grantee’s employer. Grantees must make their own arrangements for all provisions related to personal security, health, taxation, social security and pension matters.

For questions, please feel free to contact the Grant Awarding Coordinator: Dr. Deniz Gundogan Ibrisim: deniz.gundogan[a]; denizgundogan[a]







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